There is always that one person in the office…the one that tells everyone when the toner is out, but refuses to replace the empty toner bottle. It’s frustrating. With so many different people in the office using the copier, it is important to have a set protocol for how to operate the machine. Setting rules for the variety of copier users is a great way to let everyone know that they are responsible for making sure the copier is running to its best ability at all times. We have provided our Top Ten Copier Etiquette Rules that we suggest you establish in your office.
- Don’t leave the paper trays empty. Refill them as needed.
- Always check the touch screen for a flashing icon, which could mean a misfeed has occurred, toner is low or there is an error code that needs resolving.
- Never walk away from a copier that is jammed. Try to resolve the issue.
- If you cannot resolve a copier issue on your own, notify your office manager so a technician can be called.
- Let people with fewer documents than you print first.
- If you see someone using the copier, do not print to that machine. Wait until your co-worker is done running their copy job.
- Don’t remove someone else’s documents from the copier. Find the owner of the documents or give the documents to the office manager to hold.
- If you print anything on thick paper, colored paper or legal sized paper remove it from the tray once you are done printing so someone else does not accidentally print on it.
- Remove staples, sticky notes and paper clips from all documents that you’re going to put through the Top Feeder.
- Keep the area around the copier clean. Do not eat or drink around the copier. Pick up any mess you might make around the area.
What copier rules have you established in your office??? Share below.