How to Cut Down on Paper Costs at the Office

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Going completely “paper-less” in the workplace is quite challenging; however reducing your business printing is not only cost-effective, but also valuable to the environment. Paper is something that many companies’ use large quantities of and is often not questioned. The average American office worker is estimated to use a sheet of paper every 12 minutes, which leads to a ream per person every two and a half working weeks, and ending in a dispose of 100-200 pounds of paper each year*. While recycling is a helpful idea, the most profitable waste management strategy is reduction.  We have provided several solutions that we suggest using at your company to cut down on paper usage.


  • Print Paper Double Sided – Changing your copier setting to default to Double Sided will help reduce the amount of pages printed by 50%. This is beneficial when you have large reports, lengthy contracts, manuals or packets. The Double Sided option can be setup on each computer individually (based on who needs it) or company-wide by adjusting the copier default setting.
  • Reuse Paper – Perhaps you can’t totally prevent printing; but you can promote the reuse of paper. If you only used the front side of the paper, use the back side for notes or scratch work. Or rather than putting used paper in the trash, turn it over and place it into the copier to print on the other side.
  • Think Before You Print –Printing out all emails and documents is easy… but wasteful. Be mindful of everything you print and try to only print what is absolutely necessary. Emails with only 1 or 2 lines of text is not necessary.
  • Try Technology First –Printing and filling important documents causes a huge waste; scanners and virtual storage can not only reduce printing usage, but also allow you to get rid of the bulky filing cabinets used for storage. Another suggestion is instead of printing out employee and office paperwork, such as payroll, newsletters, memos, and forms; simply send it in an email. Also, choose to email recipients information rather than faxing.
  • Updated Billing System – Consider switching to a paperless program to bill your customers their invoices; this will save cost on paper, envelopes, and stamps. Likewise, submit all payment to your vendors online if possible; many companies offer credit card payments via phone, email or website.
  • Recycling – At the end of the day, some printing is inevitable. To help offset that, you should recycle all your paper rather than throwing it away. Some documents are confidential and need to be shredded; luckily shredded paper can be recycled too.

 

*Sourced: Hawken,Lovins & Lovins. Natural Capitalism

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Toner Recycling Programs

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We love to hear customer feedback at Kopier Net and we are constantly looking for ways to better serve our customers. Recently, we have been getting a lot of questions inquiring about how to recycle empty toner cartridges. Customers are searching for ways to recycle their toner properly rather than just tossing them in the trash.  We empathize with this concern as we always try to Go Green at our office and strive to keep our environment clean. Though Kopier Net does not offer our own in-house toner recycling program, we have found other businesses in the industry that do. We have provided some wonderful options for your empty toner and waste toner bottles that we hope your company can setup and start implementing in your office as well.


Konica Minolta: If your copier takes Konica Minolta brand toner then we encourage you to use their new Clean Planet Program. This cost free recycling program doesn’t require you to pay for recycling costs or shipping.  All Konica Minolta consumables from every Konica Minolta model can be recycled. Follow the link to sign up for their “Box Program” which allows you to choose the size box you want to send your toners back in based on usage. No matter the volume there is a program to fit your needs.


Kyocera: As an authorized dealer of Copystar, we recommend customers using Kyocera/Copystar toner to participate in the TCR Program. The Kyocera TCR (Toner Container Recycling) Program provides a convenient disposal solution for environmentally conscious customers. The program allows you to ship your toner and waste toner bottles to the Kyocera Recycling Center in Texas. The only downside to this program is that you must pay to ship the toner yourself; but if there are no local toner recycling centers in your area this a viable, eco-conscious solution.


Office Depot: No matter what brand toner you are using in your copier, Office Depot/Office Max will recycle it for you. You have the option of dropping the empty toner bottles at a store or ordering a recycling box online. Simply order a FREE collection box by adding the item to your cart online — it will be shipped to you free of charge.  Once the box is full, seal it up and return via UPS. The prepaid label is already attached to the box. The return shipping is also free…You can’t beat that!


We highly encourage all of our customers to take part in a greener way of life, and recycling your empty toner cartridges is an easy step in that direction. Review the various solutions and decide which one best suits your office. Be sure to read all the rules and fine print for each recycling program. For instance, Konica Minolta and Kyocera only take back their own brand name toners and supplies, and will charge you for shipping if you send a different brand toner to their facility. For more information on recycling programs that are available to your office, email us at kopiernet@gmail.com.

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