Why It is Important to Clean Your Toner Supply Closet

Printer closet

When was the last time that you cleaned your toner supply closet? We just completed this task at our office and it was quite an enlightening experience. We found so many things; from outdated technology, to excessive amounts of supplies that we thought we were “out of”, and tons of loose paper. There are a lot of benefits to straightening up your supply closet and we have provided a few tips that will even save your company money! We have detailed where to start the organizational process, what you will find, and how the purge will benefit you and your office!


WHERE to start

Begin the clearing out process by taking every single item out of the closet. Sort everything from the closet into one of three piles: toss, keep, or place somewhere else. Objects to be tossed should be:old user manuals for machines that you no longer have, dated/no longer used devices (i.e. CD-ROM’s), and anything broken. Some materials do not need to be thrown out but might need to be placed somewhere else in the office. For example, cleaning products should be moved to the kitchen, certain booklets/binders might need to go the specific person in the office that would reference them (IT), and other stuff can be moved to storage. At the end, you should be left with only the tools that are usable and needed in the supply closet. Classify everything by type, label, and place back neatly into the closet.


WHAT you will find

While sorting, pay close attention to decide what you want to keep or toss. Make sure all the toner cartridges in the closet are for the current copiers in your office, and not for an old copier that you no longer have. Should you have excess or expired toner, call Kopier Net and we will have a technician pick these supplies up to clear them out of your office. Along the same note, take an inventory of your toner supply. Make sure that you have a spare set of toner for each printer in your office. If you notice that you are in need of something, simply call us or place an order online on our website.


HOW it will benefit you

Aside from the fact that you will have a tidy space, you will gain from cleaning out your closet in other ways as too. First off, you may save money. Hopefully you will find extra copier supplies (toner, paper, waste toner bottles) that you weren’t aware that you had; so now you won’t have to purchase those resources for a while. Perhaps you can even sell items that your office no longer needs but others might (label maker, printer, phone system, etc.) You will be able to evaluate any excess, old, or obsolete toner and copier supplies so you know how to order ahead in the future. Lastly, organizing the closet with minimal clutter and use of labeling will minimize downtown for employees when searching for what they need.

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