How to Cut Down on Paper Costs at the Office

Going completely “paper-less” in the workplace is quite challenging; however reducing your business printing is not only cost-effective, but also valuable to the environment. Paper is something that many companies’ use large quantities of and is often not questioned. The average American office worker is estimated to use a sheet of paper every 12 minutes, which leads to a ream per person every two and a half working weeks, and ending in a dispose of 100-200 pounds of paper each year*. While recycling is a helpful idea, the most profitable waste management strategy is reduction.  We have provided several solutions that we suggest using at your company to cut down on paper usage.

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• Print Paper Double Sided – Changing your copier setting to default to Double Sided will help reduce the amount of pages printed by 50%. This is beneficial when you have large reports, lengthy contracts, manuals or packets. The Double Sided option can be setup on each computer individually (based on who needs it) or company-wide by adjusting the copier default setting.
• Reuse Paper – Perhaps you can’t totally prevent printing; but you can promote the reuse of paper. If you only used the front side of the paper, use the back side for notes or scratch work. Or rather than putting used paper in the trash, turn it over and place it into the copier to print on the other side.
• Think Before You Print –Printing out all emails and documents is easy… but wasteful. Be mindful of everything you print and try to only print what is absolutely necessary. Emails with only 1 or 2 lines of text is not necessary.
• Try Technology First –Printing and filling important documents causes a huge waste; scanners and virtual storage can not only reduce printing usage, but also allow you to get rid of the bulky filing cabinets used for storage. Another suggestion is instead of printing out employee and office paperwork, such as payroll, newsletters, memos, and forms; simply send it in an email. Also, choose to email recipients information rather than faxing.
• Updated Billing System – Consider switching to a paperless program to bill your customers their invoices; this will save cost on paper, envelopes, and stamps. Likewise, submit all payment to your vendors online if possible; many companies offer credit card payments via phone, email or website.
• Recycling – At the end of the day, some printing is inevitable. To help offset that, you should recycle all your paper rather than throwing it away. Some documents are confidential and need to be shredded; luckily shredded paper can be recycled too.

 

*Sourced: Hawken,Lovins & Lovins. Natural Capitalism

Spring Printables

March 20^th is the 1^st day of Spring, which means sunshine is just around the corner. As we prepare for the season change, many will re-arrange the closet and give the home a good solid clean; but what about updating your decor for Spring? We have found some lovely and bright printables to display, blissful activities for the upcoming holidays, and more to help celebrate this beautiful time of year where everything seems to come to life.

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Hello Spring! After the dark and blistery winter who isn’t ready to welcome the sunny climate of springtime! This printable sign will certainly put a smile on your face and have you looking forward to the pleasant adventures ahead. The fabulous part of this printable is that it is available in 4 different colors: red, pink, blue & green; so pick your favorite, print and frame.

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Celebrate Showers! April Showers… One of the more notable weather trends of Spring. Though rain is not always pleasant, it’s nice to appreciate and know that it will help grow those delightful flowers we all love. This gorgeous watercolor printable inspires you to embrace the SUNSHINE when skies seem grey.

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Scavenger Hunt! For families, the warmer weather means Spring Break is near. If your way of transportation is car, the thought of keeping the family occupied might be daunting; but fear not with this delightful Road Trip Scavenger Hunt. The printable has a variety of things for kids to keep an eye out for on the highway. You can encourage your children to cross things off as they see them and even offer incentives for the passenger who finds the most or spots them first.

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Easter Treat! Turn these classic Easter marshmallows into a simple and quick treat for friends, classmates, or co-workers. You can use the pastel printable on its own or follow the directions on the website to create charming Peep Pops… they are almost too cute to eat! The DIY gift is adorable, inexpensive and EASY.

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Decorative Desktop! For those that are wanting to add a little ‘Hoppiness’ to your desk but don’t have the space to display a printable, we have found these vibrant Easter backgrounds. The Bunny and Egg watercolors are cheery images to enjoy the quickly approaching holiday. The added bonus: they are also available in print form! The pink bunny would be perfect to hang in a young girl’s room!

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Spring Cleaning! One of the more dreaded efforts people take on once winter is over is cleaning the house. It’s a very overwhelming feeling because it’s hard to find a place to start! That is why this Spring Cleaning Checklist is so helpful. It breaks down the responsibilities by room and provides check-boxes for you to mark off each completed task.  It will make you feel very accomplished as you complete each chore!

Printables to Help You Meet Your New Year’s Resolution!

As the New Year is finally here, it is a time to reflect on the past and look forward to what is to come in the future. This is where the infamous New Year’s Resolutions come into play; some are personal, some are family-oriented, and others are professional. To help reach these goals, we have found some useful (and free!) printables geared towards some of the most common resolutions made every year. Even if these don’t match what you plan to get accomplished this year, they are worth using as helpful tools at home or the office.

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Keep a Clean Home: Cleaning Checklist

Cleaning the house is a rather grueling task that can take up your entire day. Rather than working hard for many hours, why not do a little each day so the burden is less. This checklist helps keep you on track with small, daily tasks and chores that leaves you with the whole house being cleaned by the end of the week. The best part of this list… it’s customizable!  This checklist will have your house looking spotless in a manageable way.

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Lose Weight: Food & Fitness Journal

Many people commonly make it a priority to lose weight and get in shape at the beginning of the year; to assist with that we have provided a whole packet of useful printables to help you work towards a healthy 2016. There is a food journal to document everything you eat each day so you can evaluate and track your eating habits, a workout planner to keep you on track with cardio and strength training sessions, a water tracker to make sure that you stay hydrated, as well as healthy meal planner.

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Save Money: Monthly Budget Planner

One of the more popular resolutions each year is to get out of debit or to manage money better; this Budget Planner Sheet will help a lot with that! This printable is a great visual way to see your debits, plan out your expenses, and work towards maximum savings. Managing your finances can be stressful and difficult to understand, this is great way to better focus on your goals.

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Learn Something New: Goals List

If you don’t know where to start with your annual goals, this list is for you. This printable promotes you to reflect on goals reached in the previous year as well as encourages you to meet multiple types of goals for the year to come. This fantastic form is suitable for office employees, team members, families, or personal use. We suggest keeping them so you can look back at previous set ambitions and reflect.

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Get Organized: Meal Planner

Planning meals ahead of time is a great way to stay organized throughout week. This Meal Planner with Grocery List is a useful printable for family dinners, weekday lunches, or for the holiday season. By planning your meals at the beginning of the week you can save money, time, and encourage yourself to eat healthy… all popular resolutions! The design of this sheet is great because it allows you to easily tear off the grocery list so you can take it shopping with you!

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Travel More: Family Travel Checklist

Whether you are packing for yourself or a whole family, we all get that feeling that we ‘forgot something’ when packing for a trip. Well fear not with this helpful checklist! It easily breaks down every item that needs to be packed by each person in your family. The items on the list range from clothing, toiletries, beachwear, even carry-on items. Be at ease on your next trip when you pack with this trusty list!

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Thank You!

Showing your love and appreciation for a gift or gesture by sending a Thank You card is a heartfelt and genuine thing to do, but sometimes that can get expensive. We have found some wonderful printable Thank You cards that are special to give but can also save you money…because they are FREE! These thank you cards look just as high quality as the ones you can buy at the store and some let you add a unique touch to make them really special. Please enjoy and print out some of your favorite options, they are free and so adorable!

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Stylish & Chic – Chicfetti.com has a ton of fabulous cards to choose, ranging from stripes, polka dots, anchors, and more. They are so cheery and bright, that they are sure to bring a smile to anyone’s face.  The website has lots of fun and lively printables beyond cards as well; it’s definitely worth taking a browse. *Print Here*

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Postcard – You can save money by printing out your own card, and you can save even more by mailing a postcard! Print these on some thick, brown cardstock to add some traditional charm. These are wonderful to express how grateful you are to someone for a present or to send a few short thankful words. *Print Here*

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Watercolor Tags – If you are giving a Thank You gift, these simple yet elegant watercolor tags are a great addition! In a variety of colors, these printables are easy to create; just print, tie with ribbon, and sign. There is another corresponding tag with the label ‘Grateful’ that could work well too. *Print Here*

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Merci! – Everything sounds better in French, including Thank You! This chevron design is ready to print on any 5” x 7” note card that you can purchase from your local craft store. Take this card as inspiration and include some creamy cheese and fine wine for a très chic gift! *Print Here*

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Simply Say It– Sometimes you don’t need bright colors and pizzazz to show your gratitude, you just want your kind words to say it all. These cards are simple and classic so they are appropriate for any type of occasion. We suggest printing these on a natural craft cardstock to make it look more rustic. *Print Here*

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Laugh Out Loud – What is better than a thank you card… a thank you card that will make someone laugh! You can give this silly card to a family member, child, or anyone who enjoys a good pun. It’s such a playful way to tell someone thank you for helping you out. *Print Here*

Mother’s Day Printables

Mother’s Day is fast approaching and we’re sure that you are on the hunt for something to  give your Mom to show how much you love and appreciate her. Rather than buying a standard greeting card, wouldn’t your Mom much prefer something homemade and thoughtful. We found some wonderful, free printable Mother’s Day cards that range from sweet, to caring, to funny. We hope that you can find one that you like to print out on your copier to give a Mom in your life.

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Mother’s Day Questionnaire: From the funny kid responses to the heartfelt husband answers, this is a wonderful and interactive way to tell mom just how much she is loved. This would also be a great option for teachers looking to do a little Mother’s Day activity with their classroom. Find the Questionnaire HERE.

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Cute Quote Cards: Sometimes you don’t know how to express your appreciation in your own words, so these sweet cards will do it for you. The bold black and white stripes with the beautiful floral graphic really stand out along with the cute quote. Click HERE for the quote cards.

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Chalkboard Celebrations: Mother’s Day is a time to celebrate all the women in your life; perhaps you want to share the love with your grandmother or aunt. Well, this trendy card offers you several options for who you want to address your thoughtful card too. For the personalized chalkboard cards, click HERE.

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Breakfast in Bed: Planning on treating Mom to breakfast in bed… why not add a few sweet touches to her breakfast tray! A pancake topper, a bouquet wrap, and a special little note card! All in pretty pastels and ready to make momma smile! Follow this LINK for the breakfast in bed printables.

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Get Lost Gift: If you are looking for a card and present in one for your Mom, this printable gift card holder is creative, kind of silly, and is sure to put a smile on the recipient’s face. Print out your card holder, grab a gift card, and attach it. Since the theme is books…you could use a gift card for Amazon, Barnes & Noble, Kindle, etc. HERE is the link to this awesome Mother’s Day gift.

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** WE SUGGEST PRINTING THESE MOTHER’S DAY CARDS ON A HIGHER QUALITY PAPER SUCH AS A THICK CARD STOCK. Get creative and make these cards personalized to show it’s from the heart **

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Taking Care of Your Copier

The copier is one of the most important machines in your office; it is used throughout the whole day and it is expected to run in top condition at all times. Like any machine (car, phone, or appliance) your copier needs some TLC and a good clean every once in a while. Keeping your copier clean will not only give you cleaner copies, it will also increase the lifespan of your machine by several years. Read on to learn some cleaning tips to keep your copier running well for years to come.

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Step 1. Power Off. Before you start cleaning your machine, make sure to turn the copier off. This will prevent any electrical accidents and will keep you and your machine safe.

Step 2. Collect. Cleaning your copier requires specific types of products. Collect the following items: a microfiber cloth, cotton swabs, Windex, rubbing alcohol, and a can of air.

Step 3. Wipe. A clear and dust-free optic glass will produce better quality copies. To clean the glass of your copier use a microfiber cloth and some Windex. Never use paper towels as they can leave dust residue and particles on the glass. Only use a small amount of glass cleaner, because too much cleaner will leave streaks. Do not use water to clean the glass, as this will also leave streaks.

Step 4. Sanitize. With so many people touching the Control Panel everyday this is a huge spot for germs. Pour some rubbing alcohol onto a cloth and wipe down the Control Panel/Touch Screen area. Though it might be easier to use a wet towel or Clorox wipe, these options are not as sanitary or safe for the copier. Use the cloth and alcohol on the tray handles of the machine as well, and any other places that are often touched.

Step 5. Dust. Small particles in the machine can sometimes lead to poor copy quality and jamming. There are two ways to get the dust off of your machine. You can wipe the machine down with a microfiber cloth, but do not use any product to assist. For the back of the machine, paper tray corners, and in between the rollers, use a can of air. Once the particles surface, you can wipe them away with the cloth.

Step 6. Clean. An effective way to prevent jamming is to clean the copier rollers of dust, paper debris, and dirt. Start by getting out the dust in-between the rollers; use the can of air and a microfiber cloth. Make sure to get a full revolution of the rollers so that you collect as many dust particles as possible. Then, clean the rollers using rubbing alcohol on a cloth or using a cotton swab. Let the rollers dry before turning on the machine.

Step 7. Refresh. The paper trays on the copier are another place that need to be routinely cleaned. With that area storing paper, lots of particles and dirt can accumulate there. Remove the paper from the trays, blow out the dust with the can of air, and then fan out and replenish the paper. If the machine has not been used recently, refresh the paper with a new stack that is dust free.

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 We suggest cleaning your machine monthly to quarterly.

**If there is a major issue, please place a service request so that our technicians can clean your machine properly.**

12 Days of Christmas Tags

 Holiday Printables

The holidays are here and though there are many ways to celebrate, we all know it is the season of giving. With all the time you spend on searching for the perfect gifts for your family, friends & coworkers, the last thing you want to do is search for gift wrapping accessories. Well, there’s no need to scour the stores this holiday in search of the cutest holiday gift tags because every gift tag that you’ll ever need or want is right here!  We have rounded up 12 of the cutest holiday gift tags that you can download for FREE and print from your Kopier Net copier/printer to display on your gifts!

To keep you in the holiday spirit, we presented the different tags to a happy Christmas tune, so hum along while you read! Enjoy & Happy Holidays!

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On the First Day of Christmas, My Copier Printed for Me: A Tag full of Holiday Glee

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On the Second Day of Christmas, My Copier Printed for Me: Two Rustic Tags

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 On the Third Day of Christmas, My Copier Printed for Me: Three Deer Silhouettes

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On the Fourth Day of Christmas, My Copier Printed for Me: Four Chalkboard Tags

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On the Fifth Day of Christmas, My Copier Printed for Me: Five Golden Tags

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On the Sixth Day of Christmas, My Copier Printed for Me: Six Tags of Movie Quoting

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On the Seventh Day of Christmas, My Copier Printed for Me: Seven Tags of Modern Merry

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On the Eighth Day of Christmas, My Copier Printed for Me: Eight Tags from a Wonderland Dream

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On the Ninth Day of Christmas, My Copier Printed for Me: Nine Tags that are Retro Artsy

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On the Tenth Day of Christmas, My Copier Printed for Me: Ten Tags for Drinking

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On the Eleventh Day of Christmas, My Copier Printed for Me: Eleven tags for No Peeking

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On the Twelfth Day of Christmas, My Copier Printed for Me: Twelve Tags for a Special Delivery

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** WE SUGGEST PRINTING THESE HOLIDAY TAGS ON A HIGHER QUALITY PAPER SUCH AS A THICK CARD STOCK. **